Introduction

This is the Privacy Statement (“Privacy Statement”) for XiPHI.ai, LLC. and its subsidiaries and affiliates (“XiPHI”, “we”, “us”, or “our”). This Privacy Statement was last updated in November 2024.

XiPHI understands that your privacy is important. XiPHI is committed to protecting your privacy and personal information.

This Privacy Statement only applies to the personal information you provide or as you access and use materials on xiphi.ai or other XiPHI websites, including XiPHI subscription pages or other XiPHI websites or apps that post a link to this Privacy Statement (collectively, the “Site”) as well as personal information that you submit to XiPHI in response to a request for information or other outreach from XiPHI.

Depending on your relationship with XiPHI, additional or different privacy statements may apply to you. For our privacy practices in connection with the personal information we obtain from your access to and use of our tools and solutions and the research and development thereof, please see our respective Solutions Privacy Statement.

Changes to This Privacy Statement

XiPHI may, in its discretion, amend this Privacy Statement from time to time. To ensure you are able to remain informed, changes to our Privacy Statement will be reflected here.

Personal Information That We Collect, and How We Use It

What information do we collect?

Account, registration, subscription, and marketing
XiPHI collects information from you when you create your account or register for certain pages for the Site, request copies of publications, subscribe for email newsletters and press releases, seek additional information regarding our services, and for marketing communications (via emails, social media platforms) from XiPHI based on your consent where required.

Personal information that we collect may include names, addresses, email addresses, phone numbers, employment information that may identify you (such as company, job title, or position), IP address, geo location, subject areas of interest and/or demographic information.

If you do not provide such information, you may not be able to create an account or register for certain pages for the Site, request copies of publications, subscribe for email newsletters and press releases, or seek additional information regarding our services or employment opportunities.

Surveys and events

XiPHI collects information if you register for conferences and other XiPHI-sponsored events, and/or take part in surveys run by XiPHI.

Personal information that we collect may include names, email addresses, IP address, unique personal identifiers, subject areas of interest and/or demographic information.

In addition, we sometimes aggregate demographic information, and the types of systems and browsers of users XiPHI also may conduct user surveys on the web or use technologies to provide XiPHI with information on a number of areas, such as user identity, user viewing habits, whether or not users found what they were searching for, whether the Site content is relevant to user needs, and the like.

How do we use personal information?

The purposes and uses of your personal information will depend on the use of the Site and the personal information provided. We process your personal information:

For the purposes of safeguarding the legitimate business interests pursued by XiPHI. This includes:

• Communicate with you and manage your requests in relation to your account, registration, subscriptions to XiPHI newsletters, publications, events and survey participations.
• Tailoring your experience at the Site with relevant XiPHI materials.
• Understanding the Site’s user population, identifying subject areas of interest, and determining whether the Site is designed to work with the computer settings of a majority of our visitors.
• Measuring and improving the effectiveness of XiPHI marketing programs across different channels.
• Improving our web content and navigation.
• Informing you about updates to the service and notifying you about other products and services offered by XiPHI that may be of interest to you, including information regarding publications and events and track email engagement activity for internal use only.

On the basis of your consent where required. Insofar as you have granted us consent to the processing of personal information for specific purposes, the lawfulness of such processing is based on your consent. You may withdraw your consent at any time.

Authentication Through Okta

(or 3rd party ID management system)

In order to use the Site, where applicable, you may need to authenticate with the third-party provider Okta, Inc. (301 Brannan St Ste 300, San Francisco, CA 94107) with your personal username and a personal password. To do this, you will need to download the Okta Verify app and perform the authentication process. The regulations and data protection declaration of Okta, Inc. apply. We have no influence on and are not responsible for the data collection by Okta, Inc. Your data will be processed exclusively for the purpose of authentication. After successful authentication you will receive personal access to our app.

How We Might Disclose Your Personal Information

The third parties with whom we may need to disclose personal information to help us provide services and products to you and to run our Site include:

• Our subsidiaries or affiliates
• Our advisors
• Our third-party service providers who process information on our behalf to help run some of our internal business operations including email distribution, IT services, the Site security and marketing and events services
• To the third parties listed in our cookie consent managers. A detailed list of such third parties and cookies used on XiPHI.ai are available on our cookie consent managers.
• Our business partners for publications and events co-organized by XiPHI and them
• Law enforcement bodies in order to comply with any legal obligation or court order
• XiPHI may disclose your contact information in response to inquiries by bona-fide rights owners in connection with allegations of infringement of copyright or other proprietary rights arising from information that you have posted on the Site or otherwise provided to XiPHI

We may also disclose your personal information to a third party in the event of any reorganization, financing transaction, merger, sale, joint venture, partnership, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings).
Because XiPHI is a global organization, we may need to transfer personal information which is collected on the Site or through other means as described under this Privacy Statement across the XiPHI group of companies (https://www.xiphi.ai/about/) or to third parties listed above to help operate our business efficiently. These arrangements may involve your personal information located in various countries around the world where XiPHI and such third parties maintain and store personal information in systems and applications where privacy laws differ. The personal information is only accessible by authorized persons or vendors who are bound by privacy requirements, and we only make these arrangements or transfers where we are satisfied that adequate levels of protection are in place to protect personal information held in that country. In addition, the Site may be viewed and accessed anywhere in the world including countries that may not have laws regulating the use and transfer of personal information.

Retention of Your Personal Information

XiPHI retains your personal information for so long as is necessary to fulfill the purpose for which it was collected. The criteria used to determine our retention periods include:

• The length of time we have an ongoing relationship with you and provide services to you (for example, for as long as you have an account with us or keep using our services) and the length of time thereafter during which we may have a legitimate need to reference your personal information to address issues that may arise
• Whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records of your transactions for a certain period of time before we can delete them); or
• Whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations)

Marketing

If, at any time, you prefer not to receive further marketing communications from us in any or all forms you will have the ability to unsubscribe from such communications by means of a link provided in every email that is sent to you by us. When subscribing to XiPHI email newsletters, you are given the opportunity to select which promotions, news, and information you would like to receive at the time of sign up, and you will have the opportunity to unsubscribe from such communications.

Cookies and Other Tracking Technologies

XiPHI may use cookies on this Site and in our communications with you to keep track of your visit to our Site and our communications with you. A “cookie” is a small amount of data sent from a web server to your browser and stored on your computer’s hard drive. Other tracking technologies work similarly to cookies and place a small amount of data on your devices to monitor your website activity to allow us to collect information about how you use our Site and our services. With most internet browsers, you can erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored on your computer. Please refer to your browser instructions or you can visit https://www.aboutcookies.org/ which will give you more general information. Please be advised that certain sections or functionalities of the Site may be inaccessible to you if your browser does not accept cookies. We do not currently respond to browser do-not-track signals.

Security Processes

XiPHI has in place appropriate technological and operational security processes designed to protect personal information. Only authorized employees and contractors will have access to any personal information provided by you, and that access is limited by need. Each employee or contractor having access to any personal information is obligated to maintain its confidentiality. Although we take steps that are generally accepted as industry standard to protect your personal information, XiPHI cannot guarantee that your personal information will not become accessible to unauthorized persons and XiPHI cannot be responsible for any actions resulting from a breach of security when personal information is supplied over the internet or any public computer network.

Links to Other Websites

This Site contains links to other websites not operated by XiPHI.

XiPHI is not responsible for the privacy practices or the content of any non-XiPHI websites to which we link from the Site. We are not responsible for the protection and privacy of any information you provide whilst visiting other websites and sites not governed by our Privacy Statement. We cannot control the content or security of such websites. We cannot be held responsible for any loss or damage incurred by a user as a result of visiting such websites. No links are intended to be, nor should be construed as, an endorsement of any kind by us of that other website.

Compliance with Law

XiPHI may be compelled to surrender personal information to legal authorities if presented with a court subpoena or similar legal or administrative order, or as required or permitted by the laws, rules and regulations of any nation, state, or other applicable jurisdiction. Also, in the event of a violation of the terms and conditions of use of the Site or a violation of any restrictions on use of materials provided in or through the Site, we may disclose personal information to our affected business partners or legal authorities.

Your Rights

Depending on where you reside, you may have the following rights in accordance with applicable data privacy laws. You have a right to request a copy of the personal information we hold about you and details of how we use that information. If any of the personal information held about you is incorrect or out of date, you have the right to amend or rectify such personal information. You also have the right to request that we erase your personal information, stop processing your personal information, restrict the processing of your personal information, and provide your personal information in a portable format. Where processing of personal information is based on your consent, you may withdraw your consent to such processing. This may not apply if there are other legal justifications to continue processing. You also may have a right to lodge a complaint with a relevant supervisory authority.

If you would like to exercise any of your data protection rights, please contact the appropriate data protection point of contact in the “Contact Us” section of this Privacy Statement. Please note that we may need you to prove who you are (including providing additional information from you) before we can act on your request.

Contact Us

For further questions, or to exercise any of your data protection rights, you may contact the appropriate data protection point of contact: https://xiphi.ai/contact